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Author Guidelines


Please type your full name carefully in this sequence: first name-middle name-family name, the full name of your institution and a 50-word biography. Your biography consists of your full name, occupation, institution affiliation, highlighted professional activities, professional interests, and a valid email address. Use third person pronouns and present tense to introduce your biography.


Hang Thu Tran is a lecturer of English at Thanh Long Primary School, Hanoi, Vietnam. She is currently doing an MA. in Education in Canada. She has been a primary teacher trainer and engaged in educational research. Her interests are Teacher Education and Project Management. She can be reached at

* Important notes:

-       Your biography should have exactly 50 words so that your proposal will be blind peer-reviewed.

-       If the named person(s) cannot attend the conference, the Organizing Committee will not allow another person to present your session in your place.

-       Please type your valid email address as we send all communications regarding your proposal and conference registration to that email address only. You should also check the spam folder for needed emails sometimes.

- After successfully submiting the proposal, the first presenter will receive an email confirming the receipt of the proposal. The email will include the number of your proposal that will be used in future communication.


Speakers may submit two different proposals for presentation, workshop, poster, mini-workshop, or technology demonstration sessions.


To be subject to be blind peer-reviewed on the OCS system of VIC 2019, the title of your presentation must:

  • not exceed 15 words (each part of a slashed or hyphenated word counts as one word).
  • not include presenters’ names, institutions, or titles of their published works.
  • capitalize all verbs, nouns, adjectives, adverbs, and pronouns; do not capitalize conjunctions, articles, and prepositions of fewer than four letters.
  • capitalize both terms of hyphenated compounds and the first word after a colon.
  • be carefully written and proofread.
  • accurately reflect the content of the presentation.

The types and lengths of presentations at the convention are

  • Oral Presentation (30 minutes): An oral presentation can be either research-oriented, discussing the theoretical perspectives, methodological paradigms, and findings of a study; or practice-oriented, discussing a pedagogical technique. The presenter will spend about 20 minutes for the main contents of the presentation and 10 minutes for Question-and-Answer (Q&A) section.
  • Workshop (60 minutes): The presenter demonstrates a teaching initiative or innovation for about 15 minutes before delivering a hands-on activity (or activities) that engage all participants to join, share, discuss and produce specific outputs. The activities might be a discussion about a heated topic, a simulation, designing a lesson plan, designing materials and tasks, drafting an action plan and others.
  • Poster (45 minutes): A poster presentation is a visually explanatory exhibit that allows short, informal discussions between presenter(s) and participants as they circulate within the poster-session area. Poster sessions serve as an important and interactive forum for sharing professional ideas and receiving feedback. The presenters are expected to be very flexible with time and their participants within their allowance of 45 minutes per session.
  • Technology Demonstration (45 minutes per PC): This session will offer concurrent presentations and cater to diverse needs such as classroom-based learning, mobile learning, or self-access learning. The participants will be exposed to open computer-based resources for direct and virtual educational modes. The facilitators will be stationed around the computer lab space and the audience will ask questions and get hands-on experiences. The facilitators are expected to be very flexible with time and their participants within their allowance of 45 minutes per PC.
  • Electronic Mini-workshop (15 minutes per presentation): Like the technology demonstration, this presentation uses current non-print media resources for English language education. It offers sequential presentations and carter to diverse needs such as classroom-based learning, mobile learning, or self-access learning. In a small group, the participants will gain hands-on practice with the guidance of an instructor who specializes in using a particular technology application, device, or Internet-based resource. The presenters are expected to stick tightly to the timeframe.

Your abstract will appear in the Convention Booklet. It must, therefore, accurately reflect the contents of your presentation. Abstracts may be edited by VietTESOL editors. The abstract must:

  • have 150-250 words to be blind peer-reviewed.
  • not include presenters’ names, institutions, or published works.
  • be written in the third person present tense (e.g., "The presenter begins by ... Next, he presents ...").
  • must be carefully written and proofread.
  • spell out any acronym(s) used in the title.
  • not include acronym(s) or abbreviation(s) except the following:
L1 first language
L2 second language
CALL computer-assisted language learning
CBI content-based instruction
EAP English for academic purposes
EFL English as a foreign language
EL English learner
ELL English language learner
ELT English language teaching
ESL English as a second language
ESOL English for speakers of other languages
ESP English for specific purposes
IEP intensive English program
NNEST nonnative English speakers in TESOL
SLA second language acquisition
TESOL teachers of English to speakers of other languages
TEFL teachers of English as a foreign language



In your proposal, please clearly state number & group of the target audience and request any equipment needed for the presentation, except for projector and loudspeakers that are already provided in convention rooms. This will enable the Organizing Committee to arrange your session to a relevant session room.


Mentoring offers an opportunity for first-time speakers at the convention to benefit from the advice and support of an experienced speaker before giving presentations.  Mentoring includes contact before the convention, e.g., by email or Skype and/or meeting up at the convention to discuss the presentation before the presentation takes place. If this is your first presentation at a convention, please tick the “mentee” box on your proposal if you would like the opportunity to ask an experienced speaker for advice. If you are an experienced speaker and are willing to act as a mentor to a first-time speaker, please tick the “mentor” box

  • Proposals must be submitted online through the 5th VietTESOL International Convention, Hue Vietnam 2019 website, using the Open Conference Systems (OCS) abstract management system. Please visit
  • All presenters, including co-presenters, must register for the convention.
  • The deadline for proposal submissions is 17:00 (Hanoi time) on Tuesday, 30 July 2019.
  • Please check that you have completed all relevant sections of the online form correctly as proposals that do not meet the guidelines will not be considered.
  • You do not need to pay the convention fee at the time of submitting your proposal.
  • We will let you know whether your proposal has been accepted from May 15 to August 15, 2019. Please note that in case your reviewed proposal has not been accepted for a registered type of presentation or has been suggested to a more suitable presentation session by reviewers, the Organizing Committee may offer to change it to another relevant presentation session on the OCS.
  • Your session(s) will be programmed on any of the two convention days, and we will let you know on which day your session(s) take(s) place in your proposal acceptance email.
  • Your abstract must accurately reflect what you are going to present.
  • Full papers will be considered to be blind peer-reviewed and published on the stated journals or at the convention proceedings when their proposals are presented at the convention.

Each proposal is reviewed by at least two peer reviewers who have relevant expertise and are trained in the review process. The evaluation criteria include the following.

1. Format

The title must be a maximum of 15 words.

The abstract must be between 150 and 250 words.

Session type and sub-theme must be selected.

2. Relevance

The proposal is current and relevant to the field and/or the theme and strands of the 5th VietTESOL International Convention 2019 (Hue, Vietnam).

3. Theoretical, practical and/or research ground

The proposal refers to the specific theory, practice, and/or research on which the presentation is grounded.

4. Practicality

The proposal provides details of participant outcomes and/or sufficient evidence to support the practices, conclusions, and/ or recommendations.

5. Clarity

The proposal is clearly written, implying that the proposed presentation will be of good quality.


  • Do not run over your allocated time.
  • Use a minimum of 24pt font for PowerPoint slides.
  • Be aware that if using Prezi, the motion can affect some members of the audience.
  • On your first slide, include your session title, presenter(s)’ name(s), institution affiliation, and email address(es).
  • Something in your session must be new.
  • Something in your session must be practical.
  • If your session is a presentation, limit the content to 3-4 salient points.
  • Your session must follow your abstract closely.
  • Only focus on published or commercial products if you have declared this in your abstract.
  • If your session is a workshop, it must include activities that encourage active audience participation throughout.


Submission Preparation Checklist

  1. The submission has not been previously published, nor is it before another conference for consideration (or an explanation has been provided in Comments to the Director).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. All URL addresses in the text (e.g., are activated and ready to click.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Conference.
  6. If submitting to a peer-reviewed track of the conference, authors' names are removed from submission, with "Author" and year used in the bibliography and footnotes, instead of authors' name, paper title, etc.
  7. If submitting to peer review, all Microsoft Office documents (including Supplementary Files) have been saved by going to File and selecting Save As; clicking Tools (or Options in a Mac); clicking Security; selecting "Remove personal information from file properties on save"; clicking Save.

Copyright Notice

Authors who submit to this conference agree to the following terms:
a) Authors retain copyright over their work, while allowing the conference to place this unpublished work under a Creative Commons Attribution License, which allows others to freely access, use, and share the work, with an acknowledgement of the work's authorship and its initial presentation at this conference.
b) Authors are able to waive the terms of the CC license and enter into separate, additional contractual arrangements for the non-exclusive distribution and subsequent publication of this work (e.g., publish a revised version in a journal, post it to an institutional repository or publish it in a book), with an acknowledgement of its initial presentation at this conference.
c) In addition, authors are encouraged to post and share their work online (e.g., in institutional repositories or on their website) at any point before and after the conference.

Privacy Statement


The names and email addresses entered in this conference site will be used exclusively for the stated purposes of this conference and will not be made available for any other purpose or to any other party.

© 2018 VietTESOL Association

We gratefully acknowledge the support from the following organizations:

VietTESOL Association British Council

Alliant Cambridge Cengage Pearson Topica

Binh Minh Group MBE NXBGD Oxford Sao Mai Education DDC Vietinbank ViettelPay VNPT