[VIC 2019] Pre-departure Information


1. Venue: University of Foreign Languages, Hue University.

Address: 57 Nguyen Khoa Chiem St., An Cuu ward, Hue City, Vietnam

2. Program:

For the final version of the conference agenda, please visit: https://convention.viettesol.org/index.php/VIC/VIC2019/schedConf/schedule3

3. Registration: The registration desks are located at the lobby of Library Building (1stfloor) and will be open during the following timeblocks:

  • 7:30 – 10:30 a.m & 14:30-16:30 p.m (Thursday October 10th, 2019)
  • 07:00 – 08:00 a.m (Friday October 11th,2019)
  • 07:00 – 08:00 a.m (Saturday  October 12th, 2019)

4. Networking Lunch & Gala Dinner

You are invited to join us at the Networking lunch from 12.00pm-1.00pm on 1st floor of the Library building and Gala dinner from 6.30 m - 9.00 pm on Friday 11th October, 2019 in front of building B of the university. Please register to attend the two events. Here is the link for Networking lunch and Gala dinner registration: https://tinyurl.com/lunch-gala

5. Refreshments: Refreshments will also be available during the allocated tea and coffee breaks.

6. Wi-Fi and Internet

Wi-Fi is accessible with the name and password for each venue as follows:

  • Library Building:
1st Floor:  Wi-Fi name: DH NgoaiNgu1    Password: @123456789
2nd Floor: Wi-Fi name: DH NgoaiNgu2    Password: @123456789
3rdFloor:  Wi-Fi name: DH NgoaiNgu3    Password: @123456789
  • Building B: 4th and 5th Floor: Wi-Fi name: Vinaphone@wifi   no password
  • Administrative Building: 3rd Floor: Wi-Fi name: Meetinghall1   Password: 12345678

7. Accommodation: Please check this link for the list of hotels that you can stay during the Convention time: https://convention.viettesol.org/index.php/VIC/VIC2019/schedConf/accommodation

And MAKE SURE TO JOIN the LUCKY DRAW at the closing ceremony of the conference on October 12, 2019 to get some amazing souvenirs from us.


The following equipment will be provided in the presentation rooms:

  • Computer
  • Projector
  • Projection screen

a. For oral presenters:

Please upload your presentation on the OCS website at https://convention.viettesol.org by 23:00, October 8th so that we can have it available on the laptop in your presentation room in advance.

  • To upload PowerPoint file on OCS, please hit Archives in your account, then click the title of your abstract, then hit "Summary" tab where you can file the "Upload File" option.
  • Your presentation be labeled as follows: <room number><your full name>, e.g.: B401 Nguyen Van A (please check here for your scheduled session).
  • You use default settings and fonts when preparing your presentation slides. If you wish to use your own computer, please notify us in advance to avoid any delays in the conference schedule.

b. For poster presenters: Please hand in your poster on 11th October morning, before 9:00 a.m so that we can set up in advance. If bringing poster with you during the trip is inconvenient, the printing service is available on campus. You can contact them at 0234.3. 938.919 for poster printing and collect when you arrive at the university.

c. For technology fair presenters: Please prepare your own computers for presentation.

Please note that due to the unstable Wi-Fi connection, time lags during presentation might occur, especially when audio files are played. Therefore, we recommend you avoid including online audio files in your presentation.



Please be informed that you can receive the grant on October 12, during 7:00 - 8:00; and 11:00 - 12:00 in the Library building, 1st floor (same place with the registration desk)



Please collect your certificate of participation on the first floor of the Library building from 12:00 to 14:00, on October 12th, 2019.

Please let us know if you need any other equipment so that we may arrange it for you. Our volunteers will be on hand to provide any assistance you may need.

© 2018 VietTESOL Association

We gratefully acknowledge the support from the following organizations:

VietTESOL Association British Council

Alliant Cambridge Cengage Pearson Topica

Binh Minh Group MBE NXBGD Oxford Sao Mai Education DDC Vietinbank ViettelPay VNPT