Submission Guidlines

 PROPOSAL SUBMISSION GUIDELINES

1. DETAILS OF PRESENTERS

Please type your full name in this sequence: first name-middle name-family name, full name of your institutionand 50-word biography carefully. Your biography consists of your full name, occupation, institution attached to country, highlighted professional activities, professional interests and regular email address. Use “She” to introduce about your biography.

E.g.:  

Hang Thu Tran is a lecturer of English at Thanh Long Primary School, Hanoi, Vietnam. She is currently doing a MA. in Education in Canada. She has been primary teacher trainer and engaged in educational research. Her interests are Teacher Education and Project Management. She can be reached at: hangthutran.tlps@gmail.com.

Important notes:

Your biography should have exactly 50 words so that your proposal will be blind peer-reviewed.  
If the named person(s) cannot attend the conference,the Organizing Committee will not allow another person to present your session in your place. 
Please type your regular email address as we send all communications regarding your proposal and conference registration to that email address only. You should also check spam for needed emails sometimes.
2.  NUMBER OF PRESENTATIONS

Speakers may submit two different proposals for a presentation, workshop, poster, miniworkshop, or technology demonstration.

3.  TITLE OF PRESENTATIONS

To be subject to be blind peer-reviewed on the OCS system of VIC 2019, the title of your presentation must:

• not exceed 15 words (each part of a slashed or hyphenated word counts as one word)
• not include presenters names, institutions, or titles of their published works
• capitalize all verbs, nouns, adjectives, adverbs, and pronouns; do not capitalize conjunctions, articles, and prepositions of fewer than four letters
• capitalize both terms of hyphenated compounds and the first work after a colon
4. TYPES AND LENGTH OF A PRESENTATION

The types and lengths of presentations at the convention are

• Oral Presentation (30 minutes): An oral presentation can be either research-oriented, discussing the theoretical perspectives, methodological paradigms and findings of a study or practice-oriented, discussing a pedagogical technique. The presenter would spend about 20 minutes for the main contents of the presentation and 10 minutes for Question and Answer (Q&A) section.
•  Workshop (60 minutes): The presenter demonstrates a teaching initiative or innovation for about 15 minutes before delivering a hand-on activity (activities) that engage all participants to join, share, discuss and produce specific outputs. The activities might be a discussion about heated topic, a simulation, designing a lesson plan, designing materials and tasks, drafting an action plan and others. 
•  Poster (45 minutes): A poster presentation is a visually explanatory exhibit that allows for short, informal discussions between presenter(s) and participants as they circulate within the poster-session area. Poster sessions serve as an important and interactive forum for sharing professional ideas and receiving feedback. The presenters are expected to be very flexible with time and their participants within their allowance of 45 minutes per session. 
•  Technology Demonstration (45 minutes per PC): This session will offer concurrent presentations and cater to diverse needs such as classroom-based learning, mobile learning, or self-access learning. The participants will be exposed to open computer-based resources for direct and virtual educational modes. The facilitators will be stationed around the computer lab space and the audience will ask questions and get hands-on experiences. The facilitators are expected to be very flexible with time and their participants within their allowance of 45 minutes per PC. 
• Electronic Mini-workshop (15 minutes per presentation): Like the technology demonstration, this presentation usecurrent non-print media resources for English language education. It offers sequential presentations and carter to diverse needs such as classroom-based learning, mobile learning, or self-access learning. In a small group, the participants will gain hands-on practice with the guidance of and instructor who specializes in using a particular technology application, device, or Internet-based resource. The presenters are expected to stick tightly to the timeframe.

5. ABSTRACT

Your abstract will appear in the Convention BookletItmust therefore accurately reflect the contents of your presentation. Your abstract length should be between 150-250 words. Abstracts may be edited by VietTESOLeditors. The abstract must

• have 150-250 words to be blind peer-reviewed
• not include presenters’ names, institutions, or published works
• not include acronym(s) or abbreviation(s) except the following:
 L1 first language
 L2 second language
 CALL computer assisted language learning
 CBI content-based instruction
 EAP English for academic purposes
 EFL English as a foreign language
 EL English learner
 ELL English language learner
 ELT English language teaching
 ESL English as a second language
 ESOL English for speakers of other languages
 ESP English for specific purposes
 IEP intensive English program
 NNEST nonnative English speakers in TESOL
 SLA second language acquisition
 TESOL teachers of English to speakers of other languages
 TEFL teachers of English as a foreign language
6. TARGET AUDIENCE & EQUPMENT

In your proposal, please clearly state number & group of target audience and request any equipment needed for presentation except for Projector, loudspeakers already provided in convention rooms. This will enable the Organizing Committee to arrange your session to a relevant session room.

7. MENTORING

Mentoring offers an opportunity for first-time speakers at the convention to benefit from the advice and support of an experienced speaker before giving presentations.  Mentoring includes contact before the convention, e.g., by email or Skype and/or meeting up at the convention to talk things through before the presentation takes place. If this is your first presentation at a convention, please tick the “mentee” box on your proposal if you would like the opportunity to ask an experienced speaker for advice. If you are an experienced speaker and are willing to act as mentor to a first-time speaker, please tick the “mentor” box

8. ESSENTIAL INFORMATION TO NOTE
• Proposals must be submitted online through the 5th VietTESOL International Convention, Hue Vietnam 2019 website: using the Open Conference Systems (OCS) abstract management system. Please visit: http://convention.viettesol.org.
• All presenters, including co-presenters, must register for the convention.
• The deadline for proposal submissions is 17:00 (Hanoi time) on Tuesday 30 July 2019.
• Please check that you have completed all relevant sections of the online form correctly as proposals not meeting the guidelines will not be considered.
• You do not need to pay the convention fee at the time of submitting your proposal.
• We will let you know whether your proposal has been accepted from May 15-August 15 2019. Please note that in case your reviewed proposal has not been accepted for registered type of presentation or has been suggested to be more suitable to another type of presentation by reviewers, the Organizing Committee may offer to change it to another relevant type of presentation on the OCS.
• You will be programmed on any of the two conventiondays, and we will let you know on which day your session takes place in your proposal acceptance email. 
• Your abstract must accurately reflect what you are going to talk about.
• Full papers will be considered to be blind peer-reviewed and published on the stated journals or at the convention proceedings when their proposals are presented at the convention.  
9. PROPOSAL SELECTION CRITERIA

Each proposal is reviewed by at least two peer reviewers who have relevant expertise and are trained in the review process. The evaluation criteria include the following.

1. Format

The title must be a maximum of 15 words.

The abstract must be between 150 and 250 words
Session type and sub-theme must be selected.

2. Relevance

The proposal is current and relevant to the field and/or the 5th VietTESOL International Convention, Hue Vietnam 2019 theme and strands.

3. Theoretical, practical and/or research ground

The proposal refers to the specific theory, practice, and/or research on which the presentation is grounded 

4. Practicality

The proposal provides details of participant outcomes and/or sufficient evidences to support the practices, conclusions, or recommendations.

5. Clarity

The proposal is clearly written, implying that the proposed presentation will be of good quality.

 

10. PRESENTATION SUGGESTIONS
 Do not run over your allocated time.
• Use a minimum of 24pt font for PowerPoint.
• Be aware that if using Prezi, the motion can affect some members of the audience.
• On your first slide, include your session title, presenters’ name(s), affiliation and email address.
• Something in your session must be new.
• Something in your session must be practical.
• If your session is a presentation, limit the content to 3-4 salient points.
• Your session must follow your abstract closely.
• Only focus on published or commercial products if you have declared this in your abstract.
• If your session is a workshop, it must include plenty of active audience participation throughout.

 

 

 



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